Accounts Payable Specialist
Green Bay, WI 
Posted 14 days ago
Job Description

Employee Type:

Full time


WI Green Bay Willowbrook

Job Type:

Finance Accounts Payable

Job Posting Title:

Accounts Payable Specialist

Job Description:

Job Summary:

The Accounts Payable Specialist position contributes to the company's success through providing subject matter expertise in Accounts Payable processes. This position includes problem resolution, process improvement, and payment exception handling. This individual will work collaboratively with others across the company, and interacts with offshore team members as needed. Position reports to Manager, Accounts Payable.

Roles & Responsibilities:

  • Performs problem resolution using critical thinking, problem solving and analytical skills to resolve issues and identify opportunities for improvement.
  • Proactively collaborates with key internal, external, and offshore stakeholders to resolve issues, gather missing information and identify needs and opportunities for improved performance.
  • Maintains knowledge of and act as the subject matter expert for validating/indexing and processing invoices.
  • Serves as the subject matter expert with Accounts Payable processes, including invoice processing, and validation/indexing, supporting other team members and offshore team with questions and escalated issues.
  • Supports vendor payment processing:
    • Monitor automated payment processing and execute manual payment runs as needed
    • Process voids, stop payments, and ACH / EFT rejects
    • Monitor and correct all interfaces (i.e. Ariba, Engie, "ok to pay," VIM to legacy)
    • Perform duplicate invoice review
    • Review, follow up and resolve posted invoices that are unable to pay (i.e. MRBR, currency mismatch)
    • Reset recurring payments
    • Handle any plant specific month end activities (i.e. AP 175 Lawson, auto post, etc.)
    • Maintain payment card portal for vendor setup
  • Reviews and investigates aged invoices and resolve 3-way match exceptions in partnership with all functions of the Procure to Pay process
    • Execute processes to support required controls of the GRIR/RNV process
    • EDI invoice exception processing
    • Perform VIM workflow document cancellations
    • Monthly reconciliation of vendor credit memos/claims
    • Perform reversals for documents posted incorrectly
    • Process refunds and returned checks
    • Process and clear intercompany invoices
  • Supports projects as assigned.
  • Occasional travel depending on projects.
  • The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience:

  • High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred
  • 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required
  • Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing
  • Experience in SAP system environment and ability to work with multiple operating platforms required
  • Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
  • Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
  • Excellent customer service and communication skills
  • Strong analytical and problem-solving skills required
  • Demonstrated cultural acumen and ability to work as a team player focused on achieving results
  • Strong attention to detail with a high degree of accuracy
  • Stays current on accounts payable practices and is passionate about technical aspects of the work

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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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