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HR Coordinator (New Hires and Recruiting)Bilingual- Spanish/English
Minneapolis, MN / Saint Paul, MN / White Bear Lake, MN
Job Description
Carlson is one of the largest retail cleaning companies in the Upper Midwest. We maintain over 240 properties in 8 states. Our headquarters is in White Bear Lake, MN, a northeast suburb of Saint Paul. We offer a casual working environment and the opportunity for rapid career growth.
You are competent, discrete and professional with excellent communication skills. You are not intimidated by new challenges and love solving problems. You have intellectual curiosity and a passion for learning. You have a customer service orientation and enjoy working in a fast-paced, diverse environment. This is an opportunity to quickly develop new skills and assume significant responsibilities. While we prefer someone who has experience in one or more of the following areas, we are willing to train and develop a candidate who possesses the right skills and attitude. New graduates and individuals re-entering the workforce are encouraged to apply!
This is a full-time position working Monday thru Friday from 8am to 4:30pm.
Summary:
The Human Resources (HR) Coordinator (New Hires & Recruiting - Bilingual) is responsible for performing HR-related duties under the direct supervision of the Human Resources Manager. This position carries out responsibilities in the following functional areas: complete the new hire process, recruiting (posting open positions and following up with applicants), HRIS data entry and maintenance, and employee communications. The HR Coordinator communicates in a warm, welcoming and professional manner and provides excellent service to Carlson employees.
Essential Duties and Responsibilities:
Skills/Abilities:
Benefits:
You are competent, discrete and professional with excellent communication skills. You are not intimidated by new challenges and love solving problems. You have intellectual curiosity and a passion for learning. You have a customer service orientation and enjoy working in a fast-paced, diverse environment. This is an opportunity to quickly develop new skills and assume significant responsibilities. While we prefer someone who has experience in one or more of the following areas, we are willing to train and develop a candidate who possesses the right skills and attitude. New graduates and individuals re-entering the workforce are encouraged to apply!
This is a full-time position working Monday thru Friday from 8am to 4:30pm.
Summary:
The Human Resources (HR) Coordinator (New Hires & Recruiting - Bilingual) is responsible for performing HR-related duties under the direct supervision of the Human Resources Manager. This position carries out responsibilities in the following functional areas: complete the new hire process, recruiting (posting open positions and following up with applicants), HRIS data entry and maintenance, and employee communications. The HR Coordinator communicates in a warm, welcoming and professional manner and provides excellent service to Carlson employees.
Essential Duties and Responsibilities:
- Under the direct supervision of the Human Resource Manager, assists in managing the new hire process
- Responsible for maintaining high level of confidentiality as it pertains to employee information, items discussed internally, or other sensitive information related to the human resources job responsibilities
- Effectively and professionally communicates with managers and employees in Spanish or English
- Interacts with new employees in a welcoming, professional and helpful manner
- Obtains assistance of HR Manager when needed to resolve difficult or complex situations
- Ensures the accuracy of all information related to newly hired and rehired employees
- Receives new hire information from hiring managers and confirms new hire information with employee, including accuracy of names, addresses, birth dates, social security numbers, starting date, job title, date of hire, etc.
- Informs HR Manager when managers provide new hire information late (i.e., after employee has already started working)
- Enters required employee and job information into HRIS system (WinTeam), ensuring 100% accuracy and completeness, double-checking and proofreading all entries
- Timely communicates new hire employee (“pin”) number to managers by email
- Communicates with employees over the phone or in person to give pin number, instructions on how to clock in, information about new hire packet and I-9 form completion
- Sends New Employee Information sheet with correct employee information to manager
- Prepares new employee packets ensuring information in packet is complete and correct
- Assists employees in person with completing the necessary forms in the new hire packet and/or mails packets to employees
- Creates employee personnel file
- Actively recruits for open positions within the organization
- Helps onboard applicants over the phone during the recruiting process
- Updates open and closed positions in HR Recruiting database
- Post open positions onto recruiting websites as needed
- Makes welcome calls to new employees within first three days of employment
- Cross-trained to perform other HR related duties as needed
- Performs other duties as assigned and as dictated by the department’s evolving needs and priorities
- High School graduate or equivalent required; some college preferred
- Minimum one year administrative or customer service experience
- Experience working in diverse, multi-cultural environment
- Demonstrated interest or experience in Human Resources preferred
Skills/Abilities:
- Professional written and oral communication in both English and Spanish
- Excellent customer service skills
- Strong attention to detail and excellent organizational skills
- High degree of professionalism and commitment to confidentiality
- Flexibility and ability to adapt to change
- Ability to multi-task and effectively prioritize among competing responsibilities
- Works well independently and with a team in a fact paced work environment
- Proficient at Microsoft Office, including Word and Excel and ability to quickly become proficient in HRIS program or other required software
- Ability to adhere to Company attendance policy, due to time-sensitive human resources needs, the specialized nature of the position and the limited number of staff
- Ability to regularly work very early morning hours as needed to meet with employees onsite
- Ability to occasionally work night hours and to travel to out-state locations to meet with employees and manager
- A valid Minnesota driver’s license and satisfactory driving record
Benefits:
- Health and dental insurance coverage
- Life Insurance Policy
- Paid Time Off
- Casual Work Environment
Special Notes/Instructions
Please send your cover letter and resume to apply.
Job Summary
Company
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
8am-4:30pm
Salary and Benefits
Competitive Pay Offered
Required Education
Open
Required Experience
1 to 5 years
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