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Assistant Facility Manager
McLean, VA
Job Description
JLL is seeking an Assistant Facilities Manager to support our client's five facilities located in Virginia and Maryland. Your workstation will be based on a large beautiful campus in McLean, VA, and you will be required to travel to the other facilities monthly and as needed using your own vehicle and being reimbursed mileage.
In this role, you will assist in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, and procurement and supplier management.
The schedule for this job is Monday - Friday either 9a-6p or 10a-7p TBD. On-call is required 24/7 for emergency responses.
The pay for this job is $65,000-75,000 depending on your experience.
What will some of your day look like?
Work with the Facility Manager to oversee the delivery of maintenance and repair services. Ensure client satisfaction with the delivery of Facility Management services, and provide a lead role in monitoring and increasing customer satisfaction.
Assist in the development and management of budgets and develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.
Support the Facility Manager in the implementation of short and long-term projects for the client and with the development and implementation of the annual management plan.
Oversee the appropriate monthly/quarterly/annual reporting appropriate for the client and assist in the planning and implementation of Capital Projects.
Maximize utilization of suppliers, preferred vendors/contractors, and the level of spending.Coordinate discussions with vendors or suppliers regarding goal setting, performance criteria, and performance review. Manage the maintenance of existing contracts.
Meet or exceed site Key Performance Indicators (KPIs) and monitor Service Level Agreements (SLAs) to identify potential changes and plan corrective actions accordingly.
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
Demonstrate strong collaboration and teamwork within the account team, including driving the development and implementation of IFM best practices and innovations.
Support work order management for in-house staff and vendors, and support facility soft services as needed and directed such as meetings preparation, conference room reservations, food services, parking, vending, and badging
Who are we looking for?
REQUIRED
3+ years of facilities management experience in a corporate environment.
Knowledge of real estate, telecommunications, accounting, building systems, and vendor management
Google and MS Office Suite
CMMS experience
PREFERRED
A bachelor's degree in Facility or Property Management
Corrigo experience
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
In this role, you will assist in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, and procurement and supplier management.
The schedule for this job is Monday - Friday either 9a-6p or 10a-7p TBD. On-call is required 24/7 for emergency responses.
The pay for this job is $65,000-75,000 depending on your experience.
What will some of your day look like?
Work with the Facility Manager to oversee the delivery of maintenance and repair services. Ensure client satisfaction with the delivery of Facility Management services, and provide a lead role in monitoring and increasing customer satisfaction.
Assist in the development and management of budgets and develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.
Support the Facility Manager in the implementation of short and long-term projects for the client and with the development and implementation of the annual management plan.
Oversee the appropriate monthly/quarterly/annual reporting appropriate for the client and assist in the planning and implementation of Capital Projects.
Maximize utilization of suppliers, preferred vendors/contractors, and the level of spending.Coordinate discussions with vendors or suppliers regarding goal setting, performance criteria, and performance review. Manage the maintenance of existing contracts.
Meet or exceed site Key Performance Indicators (KPIs) and monitor Service Level Agreements (SLAs) to identify potential changes and plan corrective actions accordingly.
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
Demonstrate strong collaboration and teamwork within the account team, including driving the development and implementation of IFM best practices and innovations.
Support work order management for in-house staff and vendors, and support facility soft services as needed and directed such as meetings preparation, conference room reservations, food services, parking, vending, and badging
Who are we looking for?
REQUIRED
3+ years of facilities management experience in a corporate environment.
Knowledge of real estate, telecommunications, accounting, building systems, and vendor management
Google and MS Office Suite
CMMS experience
PREFERRED
A bachelor's degree in Facility or Property Management
Corrigo experience
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3+ years
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