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Vaco is seeking an AP/AR Specialist for a client located in Orange
County. If qualified, apply today!
General Summary:
This opportunity is a multi-function role which provides a wide range of accounting functions in support of accounts payable, accounts receivable, cash forecasts and month end closings. Responsible for cash disbursements, liability accruals, vendor communication and account maintenance. This position also performs customer invoicing and collections, and performs special assignments associated with financial reporting systems.
Duties and Responsibilities:
- Processes accounts payable invoices and employee reimbursements.
- Ensures the proper documentation for payment authorization such as purchase orders and approved expense reports.
- Applies the proper coding for transactions.
- Prepares monthly recurring journals, PO commitments and liability accruals
- Assists in general ledger closing and monitors AR and AP interfaces. Corrects invalid transactions and reviews transactions for account accuracy.
- GL Reconciliation for balance sheet accounts.
- Serves as accounts payable/receivable process leader for software conversions and special projects.
- Processes and distributes 1099s
- Creates AR invoices, emailing the invoices to the customers, and manages collections/cash receipts; monitors customer accounts for any irregularities and investigates customer queries on billing issues.
- Reviews, reconciles and collects sales tax from customers.
- Oversees and maintains company confidential records pertaining to the recording and administration of accounts payable and accounts receivable financial transactions.
- Coordinates credit inquiries for new customers and establishes new customer accounts.
- Proficiency in MS Excel (Pivot Tables, VLOOKUP, etc..)
- Deltek Costpoint experience is a plus.
- Bachelor's degree and four (4) or more years' experience in the accounts payable and receivable functions desired.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.