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Job Location:Washington, DC

Telework Eligible:Yes, at least 3 days per week in-person reporting at Washington, DC office.

Remote Eligible:No.

A. Summary Statement:

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.

B. Position Summary:

The Junior Health Equity Diversity and Inclusive Development Program Assistant (Junior Program Assistant) provides programmatic and administrative services to USAID as an institutional support contractor under the GHTASC contract.

The Junior Health Equity Diversity and Inclusive Development Program Assistant performs a variety of routine and complex programmatic and administrative duties. These duties range from scheduling briefings and meetings and maintaining program files, collating information, and facilitating internal and external correspondence. The Junior Program Assistant supports the (Diversity, Equity, Inclusion, and Accessibility) DEIA team and provides input on related work including work related to the Global Health Bureau's DEIA working group. The position works with other staff on the GH DEIA team to assist in areas such as onboarding new staff and providing overall programmatic and administrative support. The incumbent is expected to become familiar with USAID business systems, USAID's DEIA Strategy, USAID's Equity Action Plan, USAID's Locally Led Development Policy, as well as USAID's Inclusive Development Policies and technical issues and policies pertaining to the health focus area(s) of the team to support the team in day-to-day functions. The Junior Program Assistant must develop a strong working knowledge of applicable USAID guidelines, practices, and procedures. The Junior Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously, works in multiple teams, and seeks guidance when needed.

This is a one-year time-limited position.

Employment Type: Full Time

Full pay range for this position is $23.13 to $41.38 per hour, with the starting wage determined based on candidate's knowledge, skills, experience, as well as budget availability.

C. Essential Duties and Responsibilities:

• Schedule, organize, provide logistical support, and take notes for meetings, workshops, and events, which includes reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and providing technology support, assembling background and informational materials, and distributing meeting notes.
• Maintain filing systems and assist with monitoring, reviewing, updating, and retiring office files, both paper and electronic.
• Maintain and support administrative and financial tracking systems and assist in the design and maintenance of spreadsheets and databases to support these systems.
• Assist with reviewing, researching, identifying, analyzing, and updating program and technical information.
• Assist in the preparation of various program documents and correspondence, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
• Assist technical experts including helping to track, oversee, coordinate, and report on DEIA activities in the Global Health Bureau.
• Respond to internal and external requests and help coordinate requests for support from the DEIA team and provide support, as appropriate.
• Assist with budget execution and funds tracking as well as preparation of materials for results reviews, financial reviews, and budget requests.
• Support working groups, country teams, and A/CORs in program coordination and project management duties.
• Assist in data collections exercises, analysis of data, and any required synthesis of analytics into memos, presentation slide decks, etc.
• Assist in strategic communications and knowledge management.
• Provide administrative support for hiring actions and onboarding of new staff.
• Assist with administrative travel tasks.
• Manage office supply requests and inventory.
• Provide phone, IT technical, and other appropriate backstopping support to assist the team and the bureau on an as-needed basis.
• Help in maintenance of leave, travel, timekeeping, and training schedules.
• Work at least 3 days per week in-person at Washington, DC office.
• Travel up to one trip a year.
• Perform other duties as assigned.

D. Qualification Requirements:

Minimum Qualifications:

• Bachelor's degree and 1 year of relevant experience, Associate's degree and 3 years of relevant experience, or High School and 5 years of relevant professional experience.
• US Citizenship or US Permanent Residency with the ability to obtain and maintain a Facility Access clearance is required. For Permanent Residents, this means having resided in the US for at least 3 of the past 5 years.

Other Qualifications:

• Experience performing diverse administrative functions in a fast-paced environment.
• Excellent analytical and communication (written and verbal) skills.
• Strong organizational skills with ability to prioritize and handle multi-tasking well.
• Proven ability to effectively manage one's time and resources to ensure that work is completed efficiently.
• Strong interpersonal skills and high emotional intelligence with the ability to build relationships and communicate effectively with people of varied professional, cultural, and educational backgrounds.
• Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint) and Google platforms (e.g., Gmail, google docs, etc.).
• Ability to work at least 3 days per week in-person at Washington, DC office.
• Ability to travel up to one trip a year.

E. Competencies

• Innovation: Takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Client Service: Communicates with clients, handling any issues politely and efficiently; understands and is available to clients; maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to organization policies and procedures.
• Interpersonal Skills: Works in cooperation with others and communicates effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals; proactively shares knowledge with others to foster learning across the organization.

F. APPLICATION INFORMATION:

Prior to submitting your application your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO STATEMENT

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA STATEMENT

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor's own staff, nor make final decisions or sign documents that commit the U.S. Government