The Administrative Specialist position is part of the Moores Cancer Center at UC San Diego Health, one of only 40 National Cancer Institute-designated Comprehensive Cancer Centers in the United States. This designation is reserved for cancer centers with the highest achievements in cancer research, clinical care, education, and community contributions. Moores Cancer Center strives to stay at the forefront of emerging cancer research in a patient centric environment. Reporting directly to the Executive Business Administrator of the Moores Cancer Center Director's Office, the Administrative Specialist serves as a non-clinical resource to support the administrative business operations for oncology and radiation therapy services directors, senior leaders, and other functional area department teams. The Specialist administers the day-to-day business operations for defined operational programs and activities in the areas of finances, facilities, payroll, space planning, student services, human resources, communications, employee morale activities, event planning, comprehensive database and website management, informational technology and safety.

The Administrative Specialist applies professional administrative operations expertise to translate the business needs to organized and developed processes in the areas of calendaring, coordination of meeting logistics (agenda preparation, meeting minutes, etc.), processing travel and entertainment requests, providing general department support with payroll, personnel issues, processes and policies. The Specialist acts as a primary resource for the clinical and non-clinical Oncology Services teams, functions as a point of contact and manages relationships to internal and external partners, administers incoming and outgoing mail and package deliveries within a timely manner, and assists with ad hoc special projects, as necessary.

The Administrative Specialist operates within an environment that requires strong organizational, communication, multi-tasking, and interpersonal skills. The Specialist requires excellent administrative management skills with the ability to work independently and as part of a team. The Specialist must be able to quickly learn new concepts, be detail oriented, tech savvy, and proactive, while exercising independent judgment and prompt resolution to issues that are sensitive and/or confidential in nature and according to the organization's policies and standards. The Specialist is a representative of the Moores Cancer Center Director's Office at UC San Diego Health, and should exemplify UCSD's core values.

• Six (6) years of related experience in an administrative position, education/training, OR a Bachelor's degree in business, healthcare administration or related area plus two (2) years of related experience/training.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

• Solid organizational skills and ability to multi-task with demanding time frames.

• Working knowledge of common organization-specific and other computer application programs. High degree of computer literacy and competence in the use of Microsoft Word, Excel, PowerPoint, and Outlook.

• Ability to use discretion and maintain confidentiality. High level of professionalism, integrity, and strong work ethic.

• Proven ability to effectively collaborate, communicate, and build relationships with staff of all levels.

• Excellent organizational and time management skills, with proven ability to adapt to changing priorities, meet deadlines, and apply creativity (originality) in problem solving.

• Detailed oriented and able to work with little or no supervision.

• Prior relevant experience supporting mid-to-senior-level manager(s) or director(s) in a health system, hospital, and/or academic setting.

• Advanced knowledge with UC policies and UC San Diego Health processes (e.g. Concur Travel & Expense, EcoTime, Human resources Premiere Connect, and Facilities Management).

• Software database and website content management.

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.